Washington Planning Board

Minutes

October 7, 2008

0.0 Assembly

0.1 Members Present: Lynn Cook, Tom Marshall, Nan Schwartz, Jack Sheehy

and Ken Eastman

0.2 Alternates Present: Dennis Kelly Fran Greene and Jim Crandall

0.3 Members and Alternates Absent: Bill Cole

0.4 Visitors: Pam and Brian Vaillancourt, Tim Callender, Peter Mellen, Dennis McKenney, Alan Michael   

1.0 Minutes- Marshall motioned to approve the minutes of September 2, 2008 as presented. Schwartz seconded the motion. All voted in favor.

2.0       Driveway permits:

            2.1 Brian Flanders, 122 Fox Run Road, TM#20-124, 176   . Thayer approved the application with comments. Sheehy approved the application. Cook asked for an easement to be included in the deed or merge the two lots. Eastman motioned to approve the application with the following condition a deeded easement across 20-176 or merge the lots.  Cook seconded the motion. All voted in favor.

3.0       Mergers:

3.1 Tim and Donald Callender, 788 Millen Pond Road, TM#11-011, 3 parcel merger, no fee, no deeds, Peter Mellon letter of explanation, see 6.1. Tim Callender explained the proposed merger to the Board. Cook said that there was an annexation done in 2001 that should have created a separate lot. Cook said that there was an annexation deed and the assessors should have done in 2001. Cook asked for a deed to review. The Board discuss the issue of a dwelling. Eastman said that he would not be creating a second dwelling because he would not have a kitchen, which is needed to be considered a dwelling. Crandall asked about the road frontage. Callender said that he has 260' of road frontage. Sheehy said that his lot would be grandfathered and would not need any additional road frontage. Cook asked Peter Mellen if the annexation was ever recorded. Peter Mellen said that it was conveyed as a separate tract. Cook asked if this should be a separate lot number. Peter Mellen said that technically it should have been annexed but nothing occurred because the deed was not recorded. Cook asked how many tracts does Callender own?  Peter Mellen reviewed the paperwork with the Board. Peter Mellen said that this would actually complete the original proposal. Jim Crandall stated that this all started with the request from Callender to place water in the garage. Eastman explained that the Board of Selectmen denied the building permit and sent it to the Board of Adjustment. Jim Crandall said that the previous permit was approved under misconception. The Board approving this would allow the Callender's to sell the property as a separate lot. Cook said that if this is not merged the Town can assess this lot as a separate parcel. Peter Mellen said that most Town's encourage these pre-existing lots that are non-standard size to merge and create a more non-conforming lot. Jim Crandall suggested to create one four acre lot with the garage and the house instead of making them two separate dwellings. Cook asked for the copies of the deeds in order for the merger. Peter Mellen said that for the merger this is the record that is needed. Peter Mellen said that he would include the information on the survey. Eastman said that it is in the interest of the Town to merge the lots. Sheehy advised that everything that is required on the Planning Board application has been provided. Cook motioned to approve the merger. Eastman seconded the motion. Sheehy, yes, Schwartz, yes, Eastman, yes, Cook, yes, Marshall, No. Motion passed.

4.0       Old Business –

            4.1 Hearing – DiCaprio subdivision TM#12-038, three lot subdivision, Dennis McKenney reviewed information with the Planning Board. McKenney stated that he would like to review the Conservation Commission's letter and a proposed lot line adjustment with an abutter off the 90 acre lot. The Board advised McKenney that the lot line adjustment would be a separate application but could be done at the same time. McKenney then reviewed the letter with the Board. The one issue of the requirement of a cistern, McKenney asked if this is required or a request. The Board advised that the Fire Department requested the cistern. Sheehy said that in the past we have approved a subdivision with the condition that a cistern is installed when a lot is sold. McKenney said this could be a deal breaker because this is a $50,000.00 request. Eastman advised that the Fire Department evaluates the area. McKenney said the fire protection of the area would be one applicant. Schwartz said that the area gets the benefit but it is because of the creation of the lots. McKenney asked how long has the cistern requirement been in place. Sheehy stated that it has been on the books for quite some time possibly the 70's. McKenney asked if they scaled it back to a two lot subdivision that the cistern would not be required. McKenney asked if the DiCaprio's put through a minor subdivision could the new owner come in for another subdivision. Sheehy advised that any subdivision would be considered a major subdivision within ten years. McKenney advised that he would be proposing a lot line adjustment to the Board.

            4.2 Space Task Force - Dennis Kelly provided the Board with information. Advised that the group is working to put together suggestions for a presentation/ public hearing.

            4.3 Hearing – Pamela and Brian Vaillancourt, TM#16-071, Brian Vaillancourt provided the Board with site maps for their review. Eastman motioned to approve the lot line adjustment. Marshall seconded the motion. All voted in favor, the request was approved.

            4.4 Crane's property on Lempster Mountain Road- Eastman motioned to table the issue. Marshall seconded the motion. All voted in favor.                    

5.0 New Business –

            5.1 Peter Mellen would like to discuss a minor subdivision on Faxon Hill Road, land borders Millen Pond. Mellen advised the Board that he was here representing Alan Michael and provided the Board a site map of a proposed minor subdivision. Schwartz asked if he had the road frontage. Mellen advised that there would be enough road frontage. Schwartz asked about a driveway permit. Mellen stated that he would like a suggestion from the Board. Eastman suggested that Ed Thayer review and make a suggestion to the Board. Mellen said that there would need to be a Town easement for the stone wall. Greene asked if this was a standard requirement to go to the State for approval. Mellen advised that this is the standard to go to the State. Sheehy advised Mellen to go to Thayer for the driveway site approval, Mellen to work further on the proposal and to return to the Board in the future. Mellen asked if the current use needs to be included in the subdivision plan. Cook advised that the Board would like the information included on the plan.

            B. Mellen asked the Board to review a proposal for an annexation between Callender Revocable Family Trust and Martha Wyand and Rebecca Dulac. Wyand and Dulac would be annexing a parcel along with a proposal for a lot loading easement area be approved from the Board.

            5.2 Anthony Costello, 43 Bear Hill Road, business permit, home based civil engineering and land planning, TM#23-035, The Board reviewed the application. Schwartz motioned to approve the cottage business. Eastman seconded the motion. All voted in favor.

6.0       Communications -

6.1       Letter from Peter Mellon explaining the 3 parcel merger for Callender. -

6.2       Fax from UVLSRPC, Housing Forum, October 30th, Lebanon-

6.3       Fax from UVLSRPC, Order form for 2009 NH Planning and Land Use books, return by October 8th. -

6.4       NHDES- Receipt for Ed Thayer’s Shoreland Application.

6.5       Copy of email from Tom Benedict, Meridian Land Services, regarding the Crane property TM#07-007, TM#07-006, attachments. – Sheehy has determined that the Board does not need to get involved just a new deed is needed.

6.6       NHDES- Copy of Standard Dredge and Fill application for Gullage property, TM#20-170. -

6.7       NH Division of Historical Resources, Copy of request for project review by DES – Wetlands Bureau and US Army Corps of Engineers, Gullage property, TM#20-170. -

6.8       NH Division of Historical Resources, Copy of WLA Mooring Committee application for Standard Dredge and Fill, review for historic resources within the project site. -

6.9       UVLSRPC, postcard with dates for regional listening sessions. -

6.10     Lorman Education Services, "New Approaches to Subdivision Permitting" Seminar, Manchester, November 21st, $349 per person. –

6.11     NHLGC, Local Government Annual Conference, November 12-14, Manchester, $90.00 for all three days.

6.12     Town and City Magazine. – Filed

6.13     Preparing for a Successful Town Meeting. –Filed

6.14

7.0       Meeting date - Next Planning Board meeting, November 4, 2008 at 7PM.

8.0 There being no further business before the Board; Eastman motioned to adjourn. Marshall seconded the motion. The meeting was adjourned at8:48PM.  All voted in favor.                       

Respectfully submitted,

Michelle Dagesse

Secretary to the Planning Board