Planning Board

Town of Washington

December 1, 2009

0.0            Assembly

Members Present: Jack Sheehy, Nan Schwartz, Lynn Cook, Ken Eastman and Tom Marshall

Alternates Present: Dennis Kelly, Bill Cole and Jim Crandall

Members and Alternates absent:

Visitors: Peter Mellen, John Cilley, Donna Cilley, Ron Jager, Tom Taylor   

1.0            Minutes- Schwartz motioned to approve the meeting minutes with typo corrections of November 3, 2009. Cook seconded the motion. All voted in favor.

 

2.0        Driveway Permits-

2.1 None.

 

3.0         Mergers-

3.1 None 

 

4.0       Old Business

            4.1 Peter Mellen, Cilley property, North Main Street, subdivision and 2 lot line adjustments/ annexations, public hearing. The Board reviewed the updated site maps of the proposed subdivision and lot line adjustments. The Board had made a site visit a few weeks ago and a few questions had come up on the visit. Sheehy asked about the building envelopes for any future construction. Mellen pointed out to the Board the setback requirements and the envelopes. Cook asked what was the size of the buildable area. Mellen answered that the requirements does not state that the building box contain all of the area. Mellen pointed out the revisions on the site plan. Mellen provided the Board with the State approved driveway permits for the file. Mellen provided two advised Assessor overlays and two current use maps. Cook said that the Assessors will need to go over the current use maps with the Cilley's. Marshall asked if the snowmobile trail will be effected. Cilley said that there would be no change to the current trail. The Board reviewed the applications and if complete will move to a public hearing. Eastman motioned that the application was found to be complete. Marshall seconded the motion. Sheehy moved to a Public Hearing for the proposed annexation and subdivision. Sheehy asked for comments there were none from the Board Members and no objection to those in attendance. A letter was received and read by the Board from an abutter. The abutter letter had stated no objection to the proposal. Sheehy requested a motion from the Board to approve the annexation Parcel B to lot 6. Eastman motioned to approve the mention annexation. Cook seconded the motion. All voted in favor. The annexation was approved. The Board reverted to the Planning Board Meeting to review the annexation application of Parcel A to 5-01. The application was found to be complete. Sheehy asked for a motion. Marshall motioned to accept the application as complete. Schwartz seconded the motion. All voted in favor. Sheehy moved into a Public Hearing. Sheehy asked for comments from Board Members and those in attendance. There being none Sheehy asked for a motion from the Board. Schwartz motioned to approve the annexation of Parcel A to lot 5-01. Cook seconded the motion. All voted in favor. The annexation was approved. The Board reverted to the Planning Board Meeting to review the subdivision application. Sheehy asked for a motion that the subdivision application be accepted as complete. Eastman motioned that the application be accepted as complete. Marshall seconded the motion. All voted in favor. Sheehy moved to a Public Hearing. Sheehy asked for comments from the Board and the public there being none Sheehy asked for a motion from the Board. Eastman commented that it would be nice to have an easement on the property. Cook motioned to approve the subdivision application. Eastman seconded the motion. All voted in favor. The subdivision has been approved.

            4.2 Municipal Space Needs Task Force- Dennis Kelly provided the Board with draft minutes and stated that the committee is in Phase III. Kelly said that the Municipal Space Task Force had a productive meeting with the Fire Department. The Fire Department suggested to the committee selling the lot in East Washington because the current Firehouse is adequate. Tom Taylor said that it comes down to a centralized concept or a decentralized concept. Cook asked who attended this meeting. Kelly answered Ed Thayer, Bob Hofstetter, Chief Moser and Bob Wright. Cook asked if all of those in attendance agreed with the comments. Tom Taylor said that this comes from a central emergency building. Cook asked if the intention was to discontinue the use of the East Washington Station. Kelly said that he did not believe that was the suggestion but that the additional land was not needed. Bill Cole asked about a comment from Tom Taylor to have a full-time fire department/rescue squad. Tom Taylor commended the rescue squad for all of their hard work as a Town we have to face the facts do we get more volunteers or change to a different configuration. Tom Taylor said that our Fire Department is not far behind the rescue squad in these issues as well. This is an important subject in our Town when we have a Town emergency we always bail ourselves out. Eastman said that the Selectmen made an effort to increase the volunteer force by offering the ability to buy into the Town's health insurance. Eastman asked if the committee looked at local towns similar size of how they are keeping their volunteers. Tom Taylor said that there were articles in the local papers regarding the difficulty in keeping volunteers. Eastman suggested that Kelly speak with Krygeris regarding a Town based website that allows Town's to discuss hot topics. Kelly said that the group would ask local Fire Departments how they are dealing with volunteer problems. Kelly said that the other thing that came out of this meeting was to work with the present facility to have the Fire and Rescue purchase a container for cold storage this would free up much needed space. Bill Cole asked about the comment for emergency center building for all emergency personnel. Tom Taylor answered that this is one of the options and the personnel is coming together as a total organization. Taylor said with these meetings comments are that an addition to the current Fire Department Center Station could solve their space issues. The committee will be meeting with the Town Hall employees within the next few weeks and then the Public Works Department. Ron Jager asked Tom Taylor if an estimate for the addition to the current firehouse. Tom Taylor said that we have not gone to that point as of yet and this would be addressed in Phase IV. Eastman asked if Kelly could research possible grant monies. Kelly agreed that he would and it is hopeful that there are significant monies available. Tom Taylor provided the Board with a copy of the working paperwork he has been using at the meeting. The Board reviewed the paperwork and Taylor explained how to read the charts. Taylor said that we would take this to the Town employees. Jager said that he was glad to see that the committee had addressed Town Meeting and suggesting that it should be held in the Meetinghouse. Jager made a suggestion to Taylor to include the archives in the Meetinghouse. Taylor said he would take the suggestion and include it in the list. Kelly said our goal is to have a comprehensive report out by February.

            4.3 Planning Board Budget for 2010 and report for 2009 Town report. 

            4.4 Driveway standards- The Board reviewed the application and will await Ed Thayer's comments.

            4.5 Definition additions for LUO, frontage- Cook to research frontage issue further how many lots a change would effect.

            4.6 Bill Cole, proposal for the Old School House drawings- Cook motioned to approve the proposal provide by Bill Cole. Schwartz seconded the motion. All voted in favor. Marshall motioned to encumber $2,775.00 from the Master Plan for the Old School House drawings and $1,275.00 for architectural drawings of Town buildings.  Schwartz seconded the motion. All voted in favor.

            4.7 CIP- Eastman motioned to approve the CIP. Cook seconded the motion. All voted in favor.

 

5.0       New Business –

5.1   None.

 

6.0        Communications:

6.1            Letter from UVLSRPC re: dues for 2010 of $1,161.60. – Filed for budgeting

6.2            NH Division of Historical Resources – report on monitoring for Halfmoon Pond Bridge project. - Filed

6.3            Letter from UVLSRPC re: developing guidelines for Developments of Regional Impact – hearing on December 16th in Lebanon, 6PM. – Filed

6.4            Letter from R. LeFebvre, re: Cilley annexes and subdivision, has no problem with project. – Filed

 

7.0        Adjournment- Marshall motioned to adjourn and Schwartz seconded the motion. All voted in favor. The meeting was adjourned at 10:00PM. The next Planning Board Meeting will be held January 5, 2010. 

 

Respectfully submitted,

 

Michelle Dagesse